Space A Travel SPACE A TRAVEL The 157th Passenger Service is maintained by the 157 Logistics Readiness Squadron/ Small Air Terminal. 24 Hour Space Available Recording (603) 430-3323, DSN 852-3323 Option 1: Flights available Option 3: Any questions or concerns Fax (603) 430-3553, DSN 852-3553 Email: firstname.lastname@example.org General Information A. Space available air transportation is a privilege extended to active duty military members, Department of Defense (DoD) civilians, retired military personnel, and their dependents. This program is governed by DoD Regulation 4515.13R, Air Transportation Eligibility. Prior to acceptance, all personnel must meet the requirements outlined in this regulation. B. Traveling space available on DoD owned or controlled aircraft is subject to mission requirements. Aircraft departing Pease ANGB are normally configured for the movement of official duty passengers and/or cargo. Once all duty passengers are accommodated, any remaining seats will then be offered to our space available passengers. Every attempt will be made to utilize all available seats. C. The 157th ARW cannot guarantee seats to space available passengers. The acceptance of a space available passenger for a flight does not obligate the US Government or 157th ARW to continue their travel or return passengers to their point of origin. Since complete travel to the desired destination cannot be guaranteed, space available passengers should be prepared to defray the cost of onward (or return) movement by commercial transportation, along with other essential personal expenses. Registration A. Persons wishing to register for space available travel can do so by fax, e-mail, mail or in person at the Passenger Service Sign up (Bldg 252). B. Registration in person will only take place Tuesday, Wednesday and Thursday 0800 to 1100 and 1300 to 1500. Fax and e mail registration will be taken at any time. C. Sponsors may register their family when traveling together; however, all required travel documents must be present. Our passenger service personnel at the show time of your flight will review the following documents: - All personnel must possess a valid ID. This does not apply to dependents under the age of 10. - Leave authorization for active duty military members on ordinary leave. - Environmental Morale Leave (EML) authorizations for eligible EML participants. - DD Form 1853 (Authentication of Reserve Status for Travel Eligibility) or notice of retirement eligibility for members of the reserve component. - Emergency leave or permissive temporary duty (TDY) orders. - Medal of Honor recipients are required to present Medal of Honor Award Certificate. - Passport/visa(s) and immunization records when traveling to overseas areas when applicable. Refer to Foreign Clearance Guide website for more specific info for each destination (www.fcg.pentagon.mil). D. Through the AMC "One-time Sign-up" program, passengers retain their original date/time of sign-up while traveling via intransit stations on to a specified final destination. Passengers MUST be able to show some type of document (i.e. your original sign up sheet) at each enroute station with the date/time stamp to receive this date/time. Passenger sign up date and time expires after 60 days (retirees and Guard/Reserve) or after being chosen for a flight or leave expires (active duty). E. Upon registration you will be offered air transportation on a "first-in, first-out" basis (regardless of rank or service), based upon established space available categories. Categories Category 1: Active duty military members and dependents on emergency leave. Category 3: Active duty military members on leave or pass status and Medal of Honor recipients. Active duty on house hunting orders (only 1 dependent allowed). Category 5: British, Canadian, and Australian Exchange Officers/ Enlisted personnel on duty with the DoD when traveling in a leave or pass status; and active duty military members traveling on permissive TDY/TAD orders. Category 6: Retired military members, ROTC students of the Uniformed Services receiving financial assistance and advance training, and members of the guard/reserve components. Overseas Space A Categories Category 1: Verified non-funded emergency leave for civilians, dependents of members of the Uniformed Services and other civilian personnel serving with a DoD component overseas UNDER CERTAIN CIRCUMSTANCES (check with DoD Reg 4515.13R, Table 6-1 for specific occurrences). Note: The Category 1 travel privilege shall not be used in lieu of a funded travel entitlement. Category 2: Active duty military members, DoD civilians, and their accompanied dependents traveling on EML. DoDDS teachers and their accompanied dependents on EML status during the school year. Category 3: Active duty military members and their accompanied dependents on ordinary leave. Cadets and midshipmen of the US service academies, when on a leave status. Medal of Honor recipients and their accompanied dependents presenting DD Form 1173 (Dependent ID card) and permissive TDY for house hunting pending PCS move and one accompanied dependent. Category 4: Unaccompanied dependents (18 years or older) traveling on EML. DoDDS teachers and their accompanied dependents on an EML status during the summer break. Category 5: Active duty military members traveling permissive TDY; British, Canadian, and Australian Exchange Officers/Enlisted personnel on duty with the DoD, when traveling on a leave status, and their accompanied dependents; and student travel. Travel restrictions may apply to certain overseas destinations as determined by the appropriate unified commander. Documentation signed by the sponsor's commander verifying command sponsorship shall be presented to air terminal personnel and shall be in the dependent's possession during travel. This documentation is valid for one round-trip from sponsor's PCS location. An eligible parent or legal guardian must accompany dependents under 18 years of age. Category 6: Retired military personnel and their accompanied dependents; and members of the reserve components traveling between Alaska, Hawaii, Puerto Rico, America Samoa, the Virgin Islands, Guam, and the CONUS. You may register for up to five destinations. If you decide to register for a destination other than those selected during initial registration, we will require an additional application for air travel reflecting a new date/time for the new destination. Leave Information You may remain on the space available register until the departure date of the trip, or until your leave authorization expires, whichever is sooner. If you are moved within the above time frame, you may sign up again for travel. You will receive a new date/time of sign up. All travel documents should again be present. Baggage A. Baggage allowances for Space A passengers is two pieces not exceeding 140 pounds (AMCI 24-101 V14). All personal baggage must have current identification with phone number and forwarding address. B. Helpful baggage tips: - Allow yourself sufficient time to arrive at the passenger terminal, park and get your baggage inside and through the security checkpoint. - Remove any previous baggage destination tags before checking in. - As many pieces of baggage look alike, please ensure the baggage you claim is yours. Space A Roll Call A. Normally, a space available roll call will be conducted 3 hours prior to departure on all flights (Discretion of the passenger service representative may be used to adjust the time). Selection will begin with the passenger having the highest category of travel with the earliest date/time of sign-up. B. Space available flights are subject to change without prior notice. C. Once selected for space available travel; you will be required to show your ID card and all other pertinent documentation. Rotating When necessary to off load space available passengers at an enroute station to accommodate official duty passengers or cargo, the order of selection for removal will begin with the lowest category passenger having the latest date/time of sign-up, as reflected on the manifest. However, space available passengers will not be rotated to accommodate other space available passengers, regardless of their category. When removed, the space available passenger's date/time of sign-up will be applied at the enroute station. Category 1 passengers will not be rotated at enroute stations. Miscellaneous Travel Info A. The new building for Passenger processing at Showtime for a flight is going to be Bldg 149. B. Currently all services will allow their personnel to wear civilian clothing providing they are in good taste. Flight suits are NOT authorized while traveling space available. US Air Force personnel may wear the BDU uniform combination if traveling between military bases only. Tank tops, shorts, sandals, or items with derogatory information are prohibited. If you have any questions, please check with your service's uniform regulation. C. Smoking is PROHIBITED on all flights. D. The 157th ARW will provide air travel for differently-abled persons who otherwise meet travel eligibility requirements outlined in DoD regulations. We will provide assistance in loading, seating, and unloading these passengers as required. Escorts are no longer required but highly recommended. Differently-abled passengers must be able to negotiate the external stairs with assistance from the passenger agent or aircrew. E. Long- and short-term parking is available in the parking area behind the Base Exchange.